Privacy Notice

What this privacy notice covers

We are committed to protecting your personal information. In this notice, references to ‘we’ or ‘us’ means OGMORE VALLEY ARCHERS. This notice explains how we collect and use the personal information about you.

Information we gather.

We do not by course collect any data from users of this site. It does not use cookies nor knowingly provide any information to third parties

How we may use your information

We rely on the legitimate interest basis to use your personal information in some circumstances.

We also rely on obtaining your consent to use your personal information. For example, we will seek your consent to receive marketing via email and post.

We may use your information for a number of purposes including the following:

• Compliance with legal, regulatory and corporate governance obligations and good practice
• To provide you with information about our work or our activities that you have agreed to receive;
• administer our Website and for internal operations
• perform services you have requested

Marketing

We may contact you for marketing purposes by email or text message if you have agreed to be contacted in this manner. By subscribing to emails or opting in to email communication, you grant us the right to use the email for both email marketing purposes and advertisement targeting and we may include information from other organisations in these communications.

You may opt-out of our marketing emails at any time by clicking the ‘unsubscribe’ link at the end of our marketing emails.

We will not use your information for marketing purposes if you have indicated that you do not wish to be contacted for such purposes. However, we will retain your details on a suppression list to help ensure that we do not continue to contact you.

Information Sharing and Disclosure

We may share your information with the following selected third parties:

Associate bodies such as County, Region and Clubs in order that they may communicate with you regarding archery events only or to allow the associate bodies to manage the running of the sport in their areas. Analytics and search engine providers that assist us in the improvement and optimisation of Our Site.

If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply other agreements; or to protect the rights, property, or safety of Our Members, or others. We require these third parties to comply strictly with our instructions and data protection laws and we will make sure that appropriate controls are in place.

We may disclose your personal information to third parties if we are under a duty to disclose your personal data in order to comply with any legal obligation (for example to government bodies and law enforcement agencies).

Users under 18

If you are under 18 and would like to get involved, please ensure that you have consent from a parent or guardian before giving us your personal information. When we collect data about a child or young person aged under 18 we will make it very clear as to the reasons for collecting this data and how it will be used.

Keeping your records

We keep records only for as long as required to operate the service in accordance with legal requirements and tax and accounting rules.

We may retain non identifiable data for statistical purposes for longer than 6 years.

We will keep certain personal information of members for longer in order to confirm your identity

Where we may store your information

We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Notice.

Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

Your rights

You have the right to:

Have any inaccuracies in your data corrected. If you would like to update the details we hold about you other than online, please contact our Data Protection Champion via telephone, email or by letter.

Request that we delete your personal data, and the right to be forgotten

Request that we do not process your personal data for marketing purposes.

You have a right to request a copy of the personal information we hold about you. We require you to prove your identity with two pieces of approved identification. Please address requests to the Data Protection Champion and we will respond within one month, of receipt of your written request and confirmed ID. Please provide as much information as possible about the nature of your contact with us to help us locate your records. This request is free of charge unless the request is manifestly unfounded or excessive.

Changes to this notice and the way we treat personal information

We may update the terms of this privacy notice at any time, so please do check it from time to time.

We will notify you about significant changes in the way we treat personal information by sending a notice to the primary email address you have provided to us or by placing a prominent notice on our Website. By continuing to use our Website you will be deemed to have accepted such changes.

Enquires and Complaints

The Data Protection Champion is the first point of contact regarding any enquires arising from this Privacy Notice. Where possible, please raise all enquires in writing.

If you are unhappy with our work or something that we have done or failed to do, please inform us in writing. Archery GB will acknowledge receipt of all complaints and will endeavour to investigate the complaint within 15 working days

All complaints should be sent to: issues@OgmoreValleyArchers.com

Changes to this Notice

We may change this Privacy Notice from time to time. If we make any significant changes in the way we treat your personal information we will contact you directly. Always acting in accordance with the data protection law (as amended from time to time).

This Privacy Notice was last updated 23/03/2019.

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